JONATHAN RUKUBA

Managed comprehensive electronic and paper-based information systems, supporting the Administration Department in records management and ensuring data integrity.

Implemented indexing and classification protocols for records and documents, ensuring secure custody and enhancing retrieval efficiency.

Streamlined the flow of correspondences by efficiently receiving, dispatching, archiving, and filing, improving communication and document accessibility.

Updated and maintained the Electronic Document Management System (EDMS) to optimize access and retrieval of critical information, enhancing departmental efficiency.

Collaborated with the Accounts Department to accurately process payments utilizing the ERP system, ensuring financial transaction integrity and compliance.

Provided comprehensive office management support, including HR coordination, staff inquiries, and performance appraisal management, enhancing administrative efficiency.

Managed financial and petty cash operations, processing payments, recording transactions, and reconciling daily balances to ensure 100% accountability and compliance.

Established and maintained an indexed filing system for financial and administrative records, facilitating quick retrieval and ensuring adherence to audit requirements.

Coordinated procurement and logistics for goods, services, and travel arrangements, ensuring timely delivery and smooth execution of project activities.

Mentored staff on financial and administrative systems, fostering compliance, and promoting a conducive work environment to enhance overall team productivity.

Assisted in preparing bank reconciliations and processing client invoices, contributing to accurate financial record-keeping.

Supported procurement operations by matching invoices with Local Purchase Orders (LPOs), ensuring compliance and financial accuracy.

Managed document organization, including filing, sorting, and data entry, to facilitate efficient information retrieval for audits and daily operations.

Provided administrative support by attending meetings, documenting minutes, and assisting clients, enhancing overall office efficiency.

Optimized organizational activities and project operations, ensuring efficient and effective program delivery for community initiatives.

Conducted field trips to sensitize communities and schools on funded projects, including A.I.Ds and Disability campaigns, building relationships with local leaders.

Facilitated the creation of equal opportunities for People with Disabilities in socio-economic development and decision-making through targeted programs.

Provided home visitation, counseling, and guidance to vulnerable children and orphans, including A.I.Ds treatment and nutrition training, directly impacting community well-being.

Maintained comprehensive records of project activities, correspondences, and compiled relevant statistics, ensuring accurate reporting and program monitoring.